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EXAMPLE
01/01/01, 9:00 AM
I want you to help me write a polished thank-you email to the hiring manager I interviewed with today. The goal of the email is to express genuine appreciation, reinforce my interest in the role, highlight why I am a strong fit, and keep the door open for the next steps. Write it in a professional, warm, and confident tone that feels human and personable without sounding overly formal or scripted. Avoid clichés and keep the writing concise, clear, and engaging. Here are the details of the situation. The role is Marketing Project Manager at a mid-sized technology company called Mountain Spare Digital. My hiring manager’s name is Jason Chang. We had a 45-minute video interview earlier today that went extremely well. We discussed my background in managing cross-functional campaigns, the company’s focus on scaling their content engine, and their need for someone who can keep multiple teams aligned while improving internal communication processes. Jordan specifically mentioned that one of their biggest challenges is the gap between the design team and the content team, which often leads to delays and mixed messaging. I explained my experience building shared project roadmaps, implementing workflow automation tools, and using structured weekly check-ins to ensure consistency between teams. Jordan responded positively to these examples and said this type of experience aligns with what they’re hoping to improve. In the interview, I was also impressed by their emphasis on experimentation and continuous optimization. Jordan described how the company encourages team members to propose unconventional ideas, run lightweight tests, and quickly iterate based on data. This is extremely appealing to me because I thrive in environments where creativity is supported by measurable performance. I want the email to include the following components. A sincere thank-you for Jordan’s time and for the thoughtful conversation.A brief reference to the specific topics we discussed, including cross-team alignment and their experimentation culture.A short reminder of one or two strengths I bring that directly connect to their needs, without sounding repetitive or self-promotional.A clear statement that I’m very interested in the role and excited about the possibility of contributing to the team.A smooth, confident closing line that shows openness and enthusiasm for next steps without sounding pushy. Use a style that is polished but human. Keep the email to 2–3 short paragraphs. Do not include filler language, excessive flattery, unnecessary adjectives, or generic lines like “I am writing to follow up.” Make sure the message feels specific to the conversation and custom-written, not like a template. When you’re ready, write the final email exactly as I should send it. Ask me if you need any clarification.
